Financial and Quality Analyst Job Posting

04-18-2025

Job Title: Financial and Quality Analyst – Nonprofit (Federal and State Contracts, Payroll)

Reports to: Executive Director/CEO and/or Deputy Executive Director/DED

Job Overview: The Financial and Quality Analyst for the Greater New Bedford Workforce Board is responsible for overseeing financial operations, ensuring compliance with applicable regulations, managing payroll, and maintaining the financial integrity of government-funded programs. This role blends expertise in nonprofit financial management with a focus on adhering to government contract regulations and streamlining payroll processes. The Financial and Quality Analyst will assist with daily financial operations, ensuring compliance with Generally Accepted Accounting Principles (GAAP) as outlined by the Financial Accounting Standards Board (FASB). Additionally, the Analyst will support senior leadership in financial decision-making while ensuring transparency and accountability in the use of public funds.

Key Responsibilities:

Government Contract Financial Oversight: Manage the financial aspects of federal and state contracts, including budgeting, tracking expenditures, and ensuring compliance with applicable government regulations (e.g., FAR, OMB Circulars, CFR). Monitor the performance of government contracts and ensure funds are utilized as per contractual agreements.
Payroll Management: Oversee and manage the organization’s payroll function, ensuring accurate and timely payroll processing for all employees, including those working on government contracts. Ensure compliance with federal, state, and local tax regulations, and ensure all payroll-related deductions (e.g., taxes, benefits, garnishments) are applied correctly.
Cost Allocation & Rate Development: Develop and maintain cost allocation plans and indirect cost rates for government contracts. Ensure payroll costs are accurately allocated across multiple contracts and programs in accordance with federal guidelines and nonprofit best practices.
Budgeting, Forecasting & Financial Planning: Lead the development of annual budgets and financial forecasts, ensuring the proper allocation of funds for payroll and contract-related expenses. Work with program managers to ensure budgetary compliance, especially regarding employee compensation across government-funded programs.
Grant and Contract Financial Reporting: Prepare financial reports for government contracts, including billing and cost reimbursements, ensuring compliance with grant terms and conditions. Report to senior leadership and external stakeholders on the financial performance of government-funded contracts, including payroll expenditures.
Internal Controls & Compliance: Establish and maintain internal controls related to both payroll and government contract financial operations. Ensure compliance with nonprofit financial standards, including federal and state regulations. Oversee payroll audits and internal financial reviews to mitigate risks and ensure financial integrity.
Audit & Compliance Support: Serve as the lead contact for payroll-related audits, both internal and external. Collaborate with external auditors to ensure compliance with nonprofit payroll and government contract requirements, including timely submissions of all necessary reports and documentation (e.g., SF-425, IRS Form 990).
Cash Flow & Payroll Funding Management: Monitor the organization’s cash flow to ensure sufficient funds are available for payroll processing, as well as for the administration of government contracts. Ensure payroll and contract drawdowns are processed in accordance with funding schedules.
Stakeholder Communication: Communicate payroll and financial performance to senior leadership, program managers, and board members. Serve as a liaison between the finance department, and government funding agencies to ensure that payroll and contract financial matters are aligned with organizational goals.

Qualifications:

Education: Bachelor’s degree in accounting, Finance, Business Administration, or related field (required)., MBA, or similar certifications are preferred.
Experience: Minimum of 3-5 years of experience in nonprofit finance, including substantial experience managing federal and state contracts and payroll operations. A strong understanding of payroll processing, government contract compliance, and financial reporting in the nonprofit sector is essential.
Skills & Competencies:
- Strong knowledge of payroll regulations, including federal, state, and local tax laws, and experience with nonprofit payroll systems.
- Familiarity with government contract regulations.
- Expertise in developing cost allocation plans and indirect cost rate proposals for government contracts.
- Proficiency with payroll and financial software (e.g., Sage, Empower).
- Experience in budgeting, forecasting, and financial reporting for both nonprofit and government contract environments.
- Ability to communicate complex financial information to non-financial stakeholders.
- High attention to detail, organizational skills, and the ability to manage multiple priorities in a deadline-driven environment.
- Strong interpersonal and communication skills, with the ability to work effectively with internal teams and external partners.